persoo for Festivals & concerts
Entrance, bars, tills, awareness, waste, set-up and take-down: a festival needs many hands in many places. persoo collects applications with day selection, fills slots at the push of a button — and at the crew entrance everyone checks in by QR code.
First 50 confirmed slots free · then €0.25 per confirmed slot · no base fee
Sound familiar?
A festival changes until the very last minute. persoo keeps the plan and crew together: you plan calmly in draft, send updates in one go and, when things change, reach exactly the people affected.
Your benefits
Powerful enough for hundreds of slots — simple enough for every volunteer on their phone.
One application page for your crew: applicants tick the days they are available. Vote as a team, accept — the personal details go into the pool.
Fill whole days or positions with one click. Absences, overlaps, skills and monthly hours are taken into account; you set the priority.
First move and swap people calmly, then notify everyone in one go. Your crew gets one message instead of ten.
Put up the code at the crew entrance or attach NFC stickers. One scan to check in, one to check out — the times go straight into the timesheets.
Storm warning, new meeting point, shuttle cancelled: one message to everyone scheduled on a day, a position or a shift.
Everyone has all their shifts in a calendar subscription, gets a reminder before the assignment and receives the briefing with location and contact person the day before.
A real-world example
Example: an open-air festival with three festival days, two set-up days and one take-down day — around 180 slots per festival day.
From January, the application page is live. New volunteers choose their days, the team votes, and accepted applicants automatically get the tag “Crew 2027”.
Create positions such as entrance, bars, tills, awareness and waste, finish planning one day, copy it to the others — all still silent.
Auto-assign with the priority “Preferred times”, post the gaps, check the result. Then activate — one email per person.
Check-in by QR code at the crew entrance, mark no-shows, find replacements via the suggestions. Afterwards, timesheets and payroll sheets.
Cost in this example: around 600 confirmed slots × €0.25 = €150 net · applications and cancellations cost nothing
Paid staff and volunteers combined
At many festivals, paid staff work alongside volunteers. With tags and pay groups you keep the two cleanly apart without maintaining two systems.
More on the application route for new volunteers: persoo Recruiting →
FAQ
Yes. The planning board shows events with many days, positions and shifts, with the fill level per shift. Auto-assign fills a whole event, a day, a position or a single shift in one run.
Yes. On the application page of a multi-day event, applicants choose the days they are available. You can see this while selecting. Anyone already in the pool applies directly for posted shifts.
You mark the person as a no-show — without actual times they count as 0 hours in payroll — and use the suggestions on the shift to find a replacement who fits and has time.
Create your account, set up your first event and invite your staff. The first 50 confirmed slots are on us.