persoo for trade fairs & conferences
Hosts and hostesses who speak English, stand staff with expert knowledge, entrance, cloakroom, set-up and dismantling: persoo plans every fair day with the qualifications it needs — and your staff check in at the hall entrance via QR code.
First 50 confirmed slots free · then €0.25 per confirmed slot · no base fee
Sound familiar?
Trade fairs run over several days, every stand has its own requirements, and exhibitors want to know who is coming. persoo keeps qualifications, days and contact persons together.
Your benefits
From hosts and hostesses to the set-up crew — every position with its own requirements.
Add skills such as “English”, “French” or “Presenting” and combine them on the shift with AND/OR. Suggestions only show people who fit.
Plan one fair day completely and copy it to the remaining days. Save entire trade fairs as templates for next year.
Put up a code or attach an NFC sticker — your staff check themselves in and out. Codes at a venue apply to all events there.
Share a stand's plan with the exhibitor via a link — with a password and a choice of how names are shown. The link expires after the fair.
Host, team lead, set-up: every shift gets its pay grade, which can be overridden per person — and ends up correctly in the payroll sheet.
Dress code changed, meeting point moved? One message to everyone scheduled on a day, in a position or on a shift.
A real-world example
Example: five exhibitors book hosts and hostesses and stand staff, plus entrance and cloakroom for the event organiser.
Four days plus set-up, one position per stand with slots and requirements such as “English”. Plan the first day, copy it to the others.
Post shifts or auto-assign: persoo takes languages, absences and rest periods between long fair days into account.
Each exhibitor gets the link to their stand. Your staff get the briefing the day before, with hall, stand and contact person.
QR code at the staff entrance, approve the times, report hours per client and export payroll sheets.
Cost in this example: 20 people × 4 fair days = 80 confirmed slots × €0.25 = €20 net
Long days, lots of people
Fair days are long, and set-up and dismantling often happen at night. While you fill shifts, persoo points out where things get tight — configurable per agency.
For new hosts and hostesses: a public application page with day selection and team voting. persoo Recruiting →
FAQ
Yes. Languages and other qualifications are skills in the staff pool. On the shift, you combine them with AND/OR — for example “English AND (French OR Spanish)”. Suggestions, job postings and auto-assign take this into account.
You put up a QR code or attach an NFC sticker. Your staff scan it with their phone — the first scan checks them in, the next one checks them out. persoo finds the right shift by itself.
Only what you share. You create the plan link, choose how names are shown and optionally set a password. Contact details and staff records are not included in the shared plan.
Create your account, set up your first event and invite your staff. The first 50 confirmed slots are on us.